Office Administrator

Job Description

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Industry: Water Filtration Products and Services A reputed company setting up its branch/back office in Mysore is looking for a capable, experienced and strict Office Administrator to independently oversee the day to day operations of office and take full responsibility of the overall functions, performance & growth of the office operations. Key Responsibilities: General Management: Managing daily operations: Overseeing the day-to-day operations of the office, ensuring a well-organized and efficient work environment. Office Management: Ensuring smooth and efficient workflow, maintaining discipline, ensuring compliance to processes and policies and resolving issues. Staffing, Training & Performance Management: Responsible for staff hiring, onboarding, training, scheduling, and performance management. Developing and implementing operational policies and procedures: Maintaining a standardized and efficient work environment. Developing, monitoring and reporting on key performance indicators (KPIs): Tracking and analyzing data to identify areas for improvement.    Financial and Accounting: Managing invoices, bills, and receipts: Processing payments and maintaining accurate financial records. Budget management: Developing, managing and monitoring the office & operational budget, tracking expenses, and preparing reports.   Administrative and Support Functions: Office Management: Responsible for office supplies, required equipment, equipment maintenance, other resources and overseeing the maintenance and upkeep of the office space, ensuring a safe and comfortable working environment. Maintaining office records and databases: Maintaining accurate and up-to-date records and files of all relevant documents, including employee records, both physical and electronic. Coordinating with other departments: Communicating effectively to ensure smooth operations and coordinating various tasks and activities with other functions within the organization. Compliance: Ensuring adherence to company policies, procedures, and legal regulations.   Skills and Qualifications:   Strong leadership and management skills: Ability to motivate, guide, and develop a team. Excellent communication and interpersonal skills: Clear and concise communication, both written and verbal. Organizational and problem-solving skills: Ability to prioritize tasks, manage multiple projects, enforce discipline and resolve issues effectively. Computer Literacy: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Traits: A matured and level headed person with deep sense of responsibility & accountability is required for this position. Bachelor's degree in Business Administration or related field: Required Experience: Relevant proven & successful experience in office administration, back office operations, or a similar role is required.